DJ IVY VANDERVORST – GENERAL TERMS AND CONDITIONS – 2025/02

 

Artist: Ivy Vandervorst

Client: The person/company who books the artist.

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If any of these conditions won't be answered by the Client, then the Artist assumes those conditions are not applicable or important to your event, and therefore the Artist will try to make good decisions, but can't be hold responsible.

 

1. RIDER: The artist will email the rider, soon or at a later moment after having received more information about the event.

 

2. CONTACT PERSON (Should be communicated at least 2 weeks before the event)

The artist will receive a name and phone number of a contact person who will be in charge of the artist's booking and who will be present and reachable, during and in the hours before the event.

So incase required the contact person and the artist can make fine-tunings before/during the event.

 

3. ENTRANCE TO THE EVENT (Should be communicated at least 2 weeks before the event)

The artist will receive information how to enter the event location, for example if the artist's name is on the entrance list, or if entrance is arranged in another way. Incase the event takes place in a part of the location,

the artist would like to be informed about this with additional information (or with a map if the location is very large or the location is not easy to find). Sometimes the artist brings an assistant, therefor entrance should be arranged for the artist +1 extra person. The artist's assistant might arrive at a later moment, so a separate entrance possibility needs be offered.

 

4. DRESSCODE (Should be communicated at least 30 days before the event)

If there is any dress code, this should be communicated at least 30 days before the event. Due to the artist's busy schedule it might not be possible to arrange a specific dresscode if requested within 30 days before the event. In most cases the artist wears (partly) black clothes, though this can be different.

 

5. MAXIMUM DECIBEL (If no technician will be present, then this should be communicated at least 2 week before the event,)

If a technician will be present then this paragraph can be ignored.

If before/during the event no technician is present the artist would like to be informed about decibel restrictions.

The artist will always try to adjust the volume to what is allowed/required/wished for. If it's

very important that the artist does not exceed a certain decibel, then the artist would like to advice the client to arrange a technician or/and install a limiter. The artist regularly performs at low decibel levels, and is used to this,, though the artist can't be hold responsible if a decibel limit is exceeded. From behind the DJ booth, the artist can't exactly hear the loudness in the event area. A decibel meter in the event area is helpful if there is a strict decibel maximum

The contact person can always inform the artist during the event if the artist needs to adjust the volume to a lower or higher level.

If there is no technician present, but a limiter is installed, the artist will need to be informed. The artist will try to keep the decibel level below the limiter level and the client agrees that there shall be no recourse against the artist, should levels be accidentally exceeded leading to the power supply being restricted or halted completely.

 

6. ABSOLUTE ENDING TIME. (Should be communicated at least 2 weeks before the event)

If the artist will be the last performing artist at the event, the artist would like to be informed if the end time of the performance is the absolute ending time (plus/minus about one minute) that music can be played.

Or if there is a possibility for the artist to play (without any extra costs) one extra last song IF this would be requested by many guests.

If the artists does not receive any information about this subject then the artist will try to make a good decision, but can't be hold responsible for making another decision than is wished for.

 

7. BUMA / STEMRA

The client needs to inform themself if payments need to be made to BUMA/STEMRA. A first step could be to contact the event location and ask for more information. The client is responsible for BUMA/STEMRA payments. The artist will not be responsible for BUMA/STEMRA payments.

For more information: https://bumastemra.nl/en/

 

8. PROFESSIONAL CONDUCT

The artist will behave in a proper and professional manner during the engagement, and will try best to respond to requests regarding volume, music and any other reasonable requests made by the contact person, or optionally to someone else who seems to be in charge of the event or location.

 

9. POST (CONTRACT) PERFORMANCE

At the time, or shortly after, when the artist's booking time is ended, according to the agreement,

the artist will stop the music, and it will be the contact person’s obligation to keep this ending time in mind, and act to this if needed. If the contact person would like the artist to continue performing then please communicate this in person, preferably at least 15 minutes before the end time of the booking. Requests for extra performance time will be granted where feasible, if requested by the contact person, subject to venue restrictions. This decision is entirely up to the artist who has every right to finish at the allocated contracted time. Extra performance time will be charged at the fee of maximum € 50,- per 15 minutes. Though keep in mind that the artist might only prepare music for the hours that the artist is booked, so incase the artists will be performing longer, the music might be different from what is communicated.

 

10. PRE-PERFORMANCE / SOUNDCHECK ARRIVAL

The artist will arrive at least 30 minutes before the agreed booking time, and then will be available for a soundcheck.

If earlier arrival or soundcheck is wished for, then the charged fee is maximum € 25,- per 15 minutes.

If earlier performance time is requested by the contact person, then the charged fee is maximum € 50,- per 15 minutes. Though keep in mind that the artist might only prepare music for the hours that the artist is booked, so incase the artists will be performing earlier, the music might be different from what is communicated.

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11. DAMAGE TO EQUIPMENT

No drinks, liquids, moisture, rain, is allowed close to the equipment.

The artist can't be hold responsible if any equipment is accidentally damaged.

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12. EQUIPMENT AND SAFETY

All equipment must be in good condition, professionally connected, and fully functional.

The stage area shall be stable and structurally safe.

All cables to, from and in the vicinity of DJ Booth must be taped securely to avoid any potential trip hazards

or potential interruption to power or audio.

A safe environment is required in every possible way.

 

13. PAYMENT

The invoice payment needs to be made within 30 days from the invoice date. The client needs to make sure that the artist receives the total fee. The client needs to pre-correct any withholding fees like credit card fees, (international) bank fees etc. The artist will contact the client if the full fee is not received, upon the client has 1 week to correct this.

If the artists requests a partly pre-payment to confirm a booking then this payments needs to be made within 7 days. If this pre-payment is not paid within 7 days then the reservation of the booking will be cancelled.

The artist always requests a partly pre-payment, when equipment needs to be installed, an extra person needs to be hired, when the artist needs to make song/theme/wedding request preparations, or needs to travel outside Amsterdam.

 

14. INVOICE DETAILS (Should be arranged within two weeks after a booking is confirmed, or when a real Quote is requested)

The client will provide the artist all details needed for the invoice:

• (Company) Name and full address

• Chamber of Commerce number

• VAT number

• Invoice email address incase this is different from the current email correspondence

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15. VAT

All prices in this list, and in all (email) communication are always in Euro. If no VAT is mentioned, then always 9% VAT will be added.

If the client is a company outside the Netherlands, then an invoice can be made without VAT if the client provides all required information.

 

16. CANCELLATIONS BY THE CLIENT:

If the client cancels a booking then the next fees apply, to compensate the artists communication and preparation time, and reserved event day:

The pre-payment is non-refundable.

Incase of no pre-payment:

Cancellations between 6 and 3 months before the event = 20% of the total booking fee

Cancellations between 3 and 1 months before the event = 30% of the total booking fee

Cancellations less than 1 month = 50% of the total booking fee.

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17. CANCELLATION BY THE ARTIST:

Thankfully, Ivy has never needed to cancel a booking in her more than 12 years DJ career. 

Incase Ivy would really need to cancel a booking, then if you'd want, Ivy will do her most best to find a replacement DJ, who suits with your event for the same fee.

Ivy has a network with DJs, which she will contact. Though Ivy can’t make any guarantees.

Incase Ivy would really need to cancel a booking and she would not be able to arrange a suitable replacement DJ then she can offer the client a cancellation fee of € 250,-

 

18. PHOTOGRAPHY & VIDEO:  (Should be communicated at least 30 days before the event, if there are any restrictions)

The client, their employees and guest are allowed to take pictures and video's from the artist, and also use these for promotion.

The artist (and/or her assistant) reserve the right to take amospheric photo’s and/or short video's, for promotion, before/during/after the event. The artists loves to share fragments of her work/adventures. If the client, afterwards, won't be happy with the artist's instagram story, post or other promotion, then this of course can be communicated. If the client would like to be (or not to be) mentioned in Instagram stories/posts) then please also communicate this.

 

19. ASSISTANT:

Sometimes the artists brings along an assistant.

 

20. ADJUSTMENT TERMS & CONDITIONS

In case the client doesn't agree with any of these standard terms & conditions, has any questions, would like to add something, or if something feels complex, then please feel very free to communicate this, before confirming a booking. These terms and conditions are meant to help create a smooth, clear, and time efficient communication. Upon request the artist can email these standard Terms & Conditions, or adjust them to your specific event. The artist reserves the right to communicate any altering at any time.​